PowerPoint Hacks you did not know for effective presentations

  • Add your video in the first slide of this sequence and make the necessary adjustments.
  • Now select your video and click on the Animations ribbon, and go to Animation Pane
  • In the animations tab, arrange your video w.r.t the other elements on the slides (before or after the text, starting point etc.)
  • If your video has a ‘pause’ symbol next to it; select the video and click play. Stop the video and notice that the symbol in the animation pane will change to a ‘play’ icon. If this doesn’t work, set the video to start automatically.
  • Click on the drop-down arrow next to the video in the animations pane, and select effect options.
  • In the effect tab, now you can see the Stop Playing section. By default, ‘after current slide’ will be selected.
  • Change this option to ‘after’, and select the number of slides you want the video to play over.
  • Divide your slides into sections of content.
  • Arrange the slides in that order.
  • Now right click on the first slide of a section you want to create, and click on “Add Section”.
  • Name the new section, and repeat for other sections. This will divide your slide deck into organized sections, which can be moved, collapsed and themed together.
  • Go to the Insert ribbon and click on Zoom.
  • Select Summary zoom. A window will appear of all your slides.
  • Select one slide from each section that you want to represent that section, and click on Insert.
  • This will add a Summary slide to your presentation. The summary slide has shortcuts to each section in your presentation. You can edit and delete these shortcuts as per your choice.
  • Move the summary slide, where you want it in the slide deck.
  • Play the slideshow and go to the summary slide.
  • Now the presentation will zoom in to each section on the summary slide, then run the slides in that section, and return to the summary slide after it ends.
  • The summary slide allows you to move through the presentation smoothly during the slideshow. You can click on the shortcuts in this slide, and directly move to the desired section. This comes in handy when you have less time remaining and need to skip some sections. It also adds a neat flow to the entire presentation.
  • Go to File and click on Print.
  • In the options listed, you will see a drop-down, with ‘ Full Page Slides’ selected.
  • Click on it and you can see options to print 2/3/4/6/9 slides per page, according to your needs.
  • Select the option best suited to your needs.
  • Further, you can change the orientation of the paper between portrait and landscape, and choose the one which provides better scale and legibility.
  • In a slide show, there is a controls bar at the bottom. Among the controls, you can see a pen icon.
  • Click on the pen icon, and a menu will open up.
  • You can use the laser pointer to draw attention on the points you are talking about. This will not leave any ink on the slide.
  • When you exit the slideshow, you will be asked whether you want to keep the changes or discard them. If you select to keep the changes, the changes will appear on the slide.
  • To export these changes on a pdf, select the Export option in the File menu.
  • Name the pdf, and click on options.
  • Check the “Include comments and ink markup” options, to keep the annotations in the pdf.
  • Select any image in your presentation.
  • Click on the Format ribbon, and click on Compress Pictures in the Adjust section.
  • A pop-up window will appear. If you want to apply compression to only that particular image, select “Apply only to this picture.” If you uncheck this option, the compression will be applied to all the images in the presentation.
  • Check the “Delete cropped areas of pictures”. The cropped areas remain in the memory of powerpoint, in case you need to readjust the pictures. But if you are sure you need no more adjustments, you can delete these areas.
  • In the target output, select the desired resolution. Click on “OK”.
  • Before saving, make a copy of the existing presentation. If the resolution of images gets too low, you will need the copy to reset the changes.
  • Save the presentation. The size of the file will be reduced.
  • Go to the “File” tab. Click on info.
  • Click on “Compress Media”. In the drop-down menu, click on the quality of media you desire.
  • PowerPoint will compress the videos and audios in the presentation to the desired quality.
  • Save the presentation. The size of the media will be reduced.

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