How To Write An Effective Project Charter?

Plus Project Charter Templates And Examples

How To Write An Effective Project Charter?
How To Write An Effective Project Charter?

A Project Charter is a document that formally authorizes the existence of the project. It officially defines the roles and responsibilities, scope, and objectives of the project. The charter provides a direction and a sense of purpose to the project team and, also gives a project manager the authority to use the organizational resources for the project.

It is an important part of project planning as it is used throughout the project lifecycle.

To summarize, an effective Project Charter should outline the following three aspects related to the project:

  1. The essence of the Project: Key Goals Objectives and Roadmap for them
  2. Provides adequate information to bring alignment amongst all the stakeholders of the Project — Senior Management, Team, Client, Sponsors, etc. The information like
  • Reasons for undertaking the project
  • Constraints of the project and any possible resolution for the same
  • Items that should be in scope or out of scope
  • Any risks, issues related to the project
  • Budget and any other FInancial Information

3. Establishes clear roles and responsibilities of each stakeholder involved

Project Charter is high-level documents with an overview of objectives, scope, deliverables, and stakeholders of a project.

Whereas a project plan is quite detailed and guides the project implementation and control. It is a formal document that contains even the minutest details about the project deliverables and roadmap. The project plan has all the required information about the products, milestones, activities, and resources required for the project.

Why Have A Project Charter?

  1. To get Senior Management Alignment — It is like an elevator pitch to sell your project idea to the Project Sponsors
  2. To always have a reference document to refer to during the Project Lifecycle. It acts as a high-level roadmap without going into details.

The more thorough a project charter is, the better reference it will become for the future. You can include the information which you find most beneficial. Typically, below are a few things you should include in your project charter to make it more persuasive:

1. First Structure Your Vision For The Project

The vision statement must highlight the purpose and define the end goal of the project. The vision must include the following-

  • Objective
  • Scope
  • Deliverables

2. Ensure The Interests Of All The Stakeholders Of The Project Are Highlighted In The Charter

  • End-user: Who is the end-user in the context of the Project? How will the project fulfill his requirements
  • Project Sponsor: What are the end goals of the Project Sponsor? How will he benefit out of the Project
  • Project Team: Identify team members and their roles and responsibilities; Ensuring a clear understanding of the lines of reporting between the team members

3. Showcase A High-Level Execution Roadmap Of The Project

  • Once the vision and project structure is clear, you need to develop a plan to implement it.
  • List down high-level milestones and project phases that would showcase the entire life cycle of the project.

4. Highlight Risks, Issues, and Budget

No Project Charter can be complete without highlighting the potential risks and issues that can derail a project. This section should also include assumptions and constraints related to the project.

Project Charter Template
Project Charter Template

View this Project Charter Template

Project Charter Template
Project Charter Template

View this Project Charter Template

Project Charter Template
Project Charter Template

View this Project Charter Template

Project Charter Template
Project Charter Template

View more Project Charter Templates. We have a wide variety of Project Management Templates to give you a starting point. If you are looking to build a Project Kickoff meeting presentation, We have a pre-designed presentation to help you impress your audience with your project planning skills.

In the end, wanted to share a few great resources on effective Project Initiation and Project Planning

Now you don’t have to scour the web to find out the right templates. Download our PowerPoint templates from within PowerPoint. See how?

SlideUpLift is an online platform to help professionals make compelling presentations using principles of vision science and storytelling. The platform contains an online library of pre-designed presentation templates that can be used across industries and functions

Check out our library of Free PowerPoint templates, which is weekly updated to serve the presentation needs of professionals. You will find out the simplicity and ease in downloading the editable template, filling it with your content, and building world-class presentations in just a few clicks.

Originally published at http://slideuplift.com on May 22, 2020.

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